NEEDS ASSESSMENT AND EHR VENDOR SELECTION

INTRODUCTIONToday’s healthcare environment comprises teams of professionals working toward common goals. When the organization sets a goal, there is generally a project that launches to support the goal to its completion. Health information management (HIM) professionals are participants and leaders in projects involving the implementation of new technologies and in additional projects that involve training and maintenance after thetechnologies are in place. A project such as the adoption of an electronic health record (EHR) across a healthcare system takes significant planning, strong leadership, and the ability to manage change in the environment.
HIM professionals’ competence in managing project teams, analyzing organizational processes, identifying the need for change, and implementing new initiatives are necessary skill sets in today’s healthcare delivery environment. They are critical components of the work performed bythe HIM professional.
To complete this task, you will read and respond to the attached “ElectronicRecord Adoption Project Scenario.”
REQUIREMENTSA. Perform a needs assessment for the healthcare organization described in the “Electronic Record Adoption Project Scenario” bydoing the following:1. Describe one area needing assessment in the organization’s health information management (HIM) workflow.2. Explain one concern, related to adopting an EHR, that staff from the area needing assessment in part A1 may have.3. Explain the functional needs that staff members in the HIM department may have.4. Describe how the use of an EHR can affect privacy, security, and legal aspects in ways that differ from the use of a paper medical record.B. Based on the needs assessment results in part A, propose a project plan for adopting an EHR for the healthcare organization inthe scenario by doing the following:1. Describe each of the elements that should be included in a project plan for adopting an EHR.2. Explain how to form a project team.3. Describe one benefit the healthcare organization could gain from adopting an EHR.C. Examine elements of the vendor selection process by doing the following:1. Justify how a cost-benefit analysis will help to focus the vendor selection process.2. Discuss the difference between a request for information (RFI) and a request for proposal (RFP).a. Explain why one might be preferred over the other.b. Explain why both may be used.3. Explain the elements included in writing a request for proposal and the information included in each element.4. Discuss how you would establish a good working relationship with the vendors and company representatives involved in theselection process for new technology.D. Acknowledge sources, using APA-formatted in-text citations and references, for content that is quoted, paraphrased, orsummarized.E. Demonstrate professional communication in the content and presentation of your submission.
RUBRICThe description identifies 1 area needing assessment in the organization’s health information management (HIM) workflow andaccurately addresses why the area needs assessment.
The explanation includes 1 concern, related to adopting an EHR, that staff from the area needing assessment in part A1 may have.
The explanation accurately addresses and logically justifies the functional needs of HIM staff members.
The description of how the use of an electronic health record can affect privacy, security, and legal aspects in ways that differ from theuse of a paper medical record is accurate.
The description includes each of the elements that should be included in a project plan for adopting an EHR and logically addressesthe importance of each element.
The explanation of how to form a project team is accurate.
The description accurately identifies 1 benefit the healthcare organization might gain from adopting an EHR and addresses how thisbenefit will add value to the organization.
The justification of how a cost-benefit analysis will help to focus the vendor selection process is relevant and accurate.
The discussion accurately addresses the difference between a request for information and a request for proposal.
The explanation of why one request might be preferred over the other is logical.
The explanation of why both requests may be used is logical and well-reasoned.
The explanation accurately identifies the elements included in writing a request for proposal and accurately explains the informationin each element.
The discussion of how to establish a good working relationship with the vendors and company representatives involved in theselection process for new technology is appropriate and well supported with factors that establish good working relationships.
The submission includes in-text citations and references for content that is quoted, paraphrased, or summarized and demonstrates aconsistent application of APA style.
Content reflects attention to detail, is organized, and focuses on the main ideas as prescribed in the task or chosen by the candidate. Terminology is pertinent, is used correctly, and effectively conveys the intended meaning. Mechanics, usage, and grammar promote accurateinterpretation and understanding.